Office Administrator
Since our founding, IDEMIA has been on a mission to unlock the world and make it safer through our cutting-edge identity technologies. Our technology leadership makes us the partner of choice for hundreds of governments and thousands of enterprises in over 180 countries, including some of the biggest and most influential brands in the world. In applying our unique expertise in biometrics and cryptography, we enable our clients to unlock simpler and safer ways to pay, connect, access, identify, travel and protect public places – at scale and in total security.
Our teams work from 5 continents and speak 100+ different languages. We strongly believe that our diversity is a key driver of innovation and performance.
Purpose
Key Missions
- Plans and manages activities associated with facilities management, property management, purchasing needs related to facilities, vehicle fleet management, cleaning or reception services, utility management, food services, etc
- Cooperates with suppliers / vendors
- Coordinates with external agencies facilitating eventual travel arrangements
- Ensures facilities' infrastructure conditions and operations comply with regulations and business needs
- Manages space planning
- Ensures facilities' security and safety
- Organizes company events
- Plans, drives, and monitors maintenance and construction programs for the building, including its equipment and supplies
- Manages facilities budget
- Manages internal and external communication related to facilities
- Executes simple tasks related to Facilities
- Manages users' requests and troubleshooting
Profile & Other Information
1.Your responsibilities
- Managing the reception area and daily office operations
- Welcoming visitors and ensuring a professional front desk experience
- Coordinating office supplies, deliveries, and services (e.g., catering, cleaning)
- Supporting the organization of meetings and on-site events
- Cooperating with external vendors and service providers
- Monitoring office conditions and reporting maintenance needs
- Supporting office space management and workplace setup
- Ensuring a positive employee experience in the office
2. Requirements
- 1–2 years of experience in an administrative, office, or front desk role
- Strong organizational and multitasking skills
- Proactive approach and ability to solve problems independently
- Excellent communication and interpersonal skills
- Professional attitude and attention to detail
- English at minimum B2 level (supporting international visitors)
3. Nice to have
- Good knowledge of Microsoft Office (Outlook, Excel, Teams, Sharepoint)
- Experience in a corporate or IT environment
- Familiarity with facilities or office management processes
- Experience working with external vendors or service providers
4. What we offer
- Private medical care and life insurance
- Multisport card / fitness benefits
- Access to learning platforms and self development budget
- Friendly and collaborative team atmosphere
- Convenient office location in the center of Łódź (with car park)
By choosing to work at IDEMIA, you will join a unique tech company, offering a wide range of growth opportunities. You will contribute to a safer world, collaborating with an international and global community. We value the diversity of our teams and welcome people from all walks of life, regardless of how they look, where they come from, who they love, or what they think.
We deliver cutting edge, future proof innovation that reach the highest technological standards and we’re transforming, fast, to stay a leader in a world that’s changing fast, too.
At IDEMIA, people can develop their expertise and feel a sense of ownership and empowerment, in a global environment, as part of a company with the ambition and the ability to change the world.
Visit our website to know more about the leader in Identity Technologies