Order Processing Specialist

Purpose

We are looking for a detail-oriented and proactive Order Processing Specialist to join our team in Łódź, Poland. This is a standalone role responsible for ensuring the smooth and compliant execution of procurement and order processing activities.

You will support the end-to-end Procure-to-Pay (P2P) process, maintaining accurate procurement records, coordinating with suppliers and internal stakeholders, and ensuring efficient invoice and purchasing operations. Acting as a key link between the business, suppliers, and finance teams, you will play an essential role in keeping our operations running efficiently.

If you enjoy working with processes, systems and people, and thrive in an international and collaborative environment, we would love to hear from you.

Please note: This role is offered on an employment bassis only, no B2B contracts.

Key Missions

• Manage the end-to-end Procure-to-Pay (P2P) process for the Polish site, including the creation and maintenance of Purchase Requisitions (PRs) in Power Apps and Purchase Orders (POs) in SAP Business One
• Process goods and service receipts in SAP Business One and ensure accurate documentation of all transactions
• Act as the main point of contact between business stakeholders and Accounts Payable regarding invoice processing, payment issues and procurement-related enquiries
• Create and maintain vendor accounts within the Master Data Management system, ensuring complete and accurate documentation
• Work closely with the Office Administrator and suppliers to support procurement activities and resolve operational issues
• Maintain and update procurement databases, including Purchase Requisitions, Purchase Orders and invoice records, ensuring data accuracy and completeness
• Collaborate with the external accounting team to support invoice workflow management and issue resolution
• Monitor procurement documentation and support compliance with internal purchasing policies and procedures
• Coordinate with internal stakeholders to obtain approvals and ensure timely processing of procurement activities
• Identify and implement process improvements to enhance procurement efficiency, data quality and ways of working
• Build and maintain effective relationships with local and international stakeholders across the business

Profile & Other Information

• Very good command of English (minimum B2 level)
• Excellent attention to detail and a high level of accuracy
• Strong organisational and communication skills
• Proactive approach and problem-solving mindset
• Ability to prioritise tasks and work independently
• Ability to manage multiple activities in a dynamic environment
• Basic understanding of procurement, purchasing, finance or business administration processes
• A positive attitude, willingness to learn and a collaborative approach to work

Nice to Have

• Previous experience in a similar position, such as Order Processing, Procurement, Purchasing, Supply Chain or Accounts Payable support
• Experience supporting Procure-to-Pay (P2P) processes
• Experience working with ERP systems, ideally SAP Business One or similar
• Knowledge of Microsoft Office applications, particularly Outlook, Excel, Teams and SharePoint
• Experience supporting invoice processing and vendor management activities
• Experience working within an international or shared services environment

Why Join Us?

• Private medical care and life insurance
• Multisport card and fitness benefits
• Access to learning platforms and a self-development budget
• A friendly, collaborative and supportive team environment
• Flexible hybrid working model, giving you the freedom to choose where you work from
• Convenient office location in the centre of Łódź with available parking
• Exposure to international stakeholders and the opportunity to broaden your procurement and finance expertise
• The opportunity to make a genuine impact in a standalone, highly visible role