Office / Administrative Assistant
Since our founding, IDEMIA has been on a mission to unlock the world and make it safer through our cutting-edge identity technologies. Our technology leadership makes us the partner of choice for hundreds of governments and thousands of enterprises in over 180 countries, including some of the biggest and most influential brands in the world. In applying our unique expertise in biometrics and cryptography, we enable our clients to unlock simpler and safer ways to pay, connect, access, identify, travel and protect public places – at scale and in total security.
Our teams work from 5 continents and speak 100+ different languages. We strongly believe that our diversity is a key driver of innovation and performance.
Purpose
Key Missions
-
Schedules and coordinates meetings, diaries and travel arrangements
-
Manages administrative tasks: internal orders, purchase requests, expenses report, report writing
-
Acts as the interface with internal and external interlocutors / stakeholders
-
Expects work on support presentations / documents / files
-
Handles confidential business and personal information
-
Coordinate monthly reports and schedule meetings and interviews
Responsibilities
- Focus on supporting the executive roles in their day-to-day activities; May support one executive or a small number of executives
- Receive and distribute correspondence and documentation within the company, traveling to the post office whenever necessary
- Announce / receive visitors, providing general information, announcing their arrival to company employees
- Participate in different meetings and preparing the summaries, follow-ups, reports and presentations
- Organize and run company events including logistics: teambuilding, x-mas parties, CSR activities, townhalls
- Main point of contact for different business accounts (travel agency, telecom accounts, ..)
- Ensure the necessary office supplies; Other actions requested by Administrator
Profile & Other Information
-
Bachelor degree or equivalent in Administrative, Economics or related discipline
-
Advanced verbal and written skills in English, French would be considered a plus
-
Proficient with Microsoft Office Suite applications (Word, Excel, PowerPoint and Outlook)
-
Self-motivated analytical individual with attention to details and strong problem solving skills
-
Outstanding proactive communication skills: written, verbal, presentations
-
Project / Event management relevant experience is a plus
-
Very good interpersonal skills
By choosing to work at IDEMIA, you will join a unique tech company, offering a wide range of growth opportunities. You will contribute to a safer world, collaborating with an international and global community. We value the diversity of our teams and welcome people from all walks of life, regardless of how they look, where they come from, who they love, or what they think.
We deliver cutting edge, future proof innovation that reach the highest technological standards and we’re transforming, fast, to stay a leader in a world that’s changing fast, too.
At IDEMIA, people can develop their expertise and feel a sense of ownership and empowerment, in a global environment, as part of a company with the ambition and the ability to change the world.
Visit our website to know more about the leader in Identity Technologies