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Legal and Executive Assistant

 

Since our founding, IDEMIA has been on a mission to unlock the world and make it safer through our cutting-edge identity technologies. Our technology leadership makes us the partner of choice for hundreds of governments and thousands of enterprises in over 180 countries, including some of the biggest and most influential brands in the world. In applying our unique expertise in biometrics and cryptography, we enable our clients to unlock simpler and safer ways to pay, connect, access, identify, travel and protect public places – at scale and in total security.

 

Our teams work from 5 continents and speak 100+ different languages. We strongly believe that our diversity is a key driver of innovation and performance.

 

Purpose

We are seeking a highly organised and detail-oriented Legal Assistant / Executive Assistant to provide comprehensive administrative and legal support to the General Counsel and senior executives.

This dual-role position requires a professional who can manage sensitive legal documentation, coordinate executive-level schedules, and ensure the smooth operation of the legal department.

Key Missions

  • Assist in drafting, reviewing, and proofreading legal documents
  • Conduct basic legal research and compile findings into organized reports
  • Maintain and organize case files
  • Coordinate with outside counsel, court personnel, and other stakeholders
  • Monitor deadlines and manage legal calendars
  • Prepare and submit filings to courts and regulatory bodies
  • Manage the executive’s calendar, schedule meetings, appointments, travel arrangements
  • Handle confidential information with discretion
  • Assist in preparing reports, spreadsheets, and other documents
  • Maintain an organized filing system for both digital and physical documents.
  • Order office supplies and coordinate with vendors 

Profile & Other Information

Experience: Minimum of 3-5 years of experience as a legal assistant, executive assistant, or in a similar role.

Verbal and Written Communication: Fluent English at business level is mandatory given the global business context.

Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with legal software and case management tools is an advantage.

Organizational Skills: Strong ability to manage multiple tasks, prioritize effectively, and meet deadlines.

Professionalism: High level of discretion, confidentiality, and attention to detail

Education: Bachelor’s degree in a relevant field preferred. Paralegal certification or equivalent legal training is a plus.

 

By choosing to work at IDEMIA, you will join a unique tech company, offering a wide range of growth opportunities. You will contribute to a safer world, collaborating with an international and global community. We value the diversity of our teams and welcome people from all walks of life, regardless of how they look, where they come from, who they love, or what they think.

 

We deliver cutting edge, future proof innovation that reach the highest technological standards and we’re transforming, fast, to stay a leader in a world that’s changing fast, too.

 

At IDEMIA, people can develop their expertise and feel a sense of ownership and empowerment, in a global environment, as part of a company with the ambition and the ability to change the world.

 

Visit our website to know more about the leader in Identity Technologies

www.idemia.com

Apply now »