Executive Assistant
Since our founding, IDEMIA has been on a mission to unlock the world and make it safer through our cutting-edge identity technologies. Our technology leadership makes us the partner of choice for hundreds of governments and thousands of enterprises in over 180 countries, including some of the biggest and most influential brands in the world. In applying our unique expertise in biometrics and cryptography, we enable our clients to unlock simpler and safer ways to pay, connect, access, identify, travel and protect public places – at scale and in total security.
Our teams work from 5 continents and speak 100+ different languages. We strongly believe that our diversity is a key driver of innovation and performance.
Purpose
IDEMIA Public Security's Travel and Transport division has been pioneering innovative solutions for secure global mobility for over 40 years. Our team of 500+ professionals specializes in ensuring safe movement of people and objects worldwide. With 2200+ installed gates and touchpoints processing 700 million passengers annually, we develop end-to-end solutions, integrating biometrics, ID management, and data analytics to enhance the passenger experience without compromising security. Committed to shaping the future of global travel, we adapt to market needs to ensure secure, efficient journeys.
A French-Kazakh joint venture, Qazaqstan Identity & Security LLP, is seeking a proactive and highly organized Office Manager to join our team in Astana. This position is ideal for someone with strong administrative and communication skills, excellent English proficiency, and a hands-on approach to office operations.
Key Missions
- Managing all incoming and outgoing correspondence (document flow)
- Translating documents and communications from/to English
- Preparing visa support documents for foreign specialists
- Coordinating with suppliers (contract requests, acceptance acts), reconciling monthly expenses
- Drafting and maintaining meeting minutes and internal protocols
- Ordering office supplies and essentials
- Coordinating with couriers and postal services
- Organizing internal events, offsite team-building activities, and business trips
Profile & Other Information
- 1–3 years of relevant work experience
- Excellent written and verbal communication; strong knowledge of business etiquette
- High level of accuracy, responsibility, and self-motivation
- Advanced level of English (C2) — mandatory
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Ability to manage conflict and resolve issues efficiently
By choosing to work at IDEMIA, you will join a unique tech company, offering a wide range of growth opportunities. You will contribute to a safer world, collaborating with an international and global community. We value the diversity of our teams and welcome people from all walks of life, regardless of how they look, where they come from, who they love, or what they think.
We deliver cutting edge, future proof innovation that reach the highest technological standards and we’re transforming, fast, to stay a leader in a world that’s changing fast, too.
At IDEMIA, people can develop their expertise and feel a sense of ownership and empowerment, in a global environment, as part of a company with the ambition and the ability to change the world.
Visit our website to know more about the leader in Identity Technologies