Manager - Building General Services & Safety
Purpose
To manage and coordinate end-to-end administration and facilities operations across multiple company locations through strong vendor management, planned site oversight, and process-driven governance. The role focuses on ensuring service continuity, compliance, safety, and cost control, supported by established vendors and defined processes.
Key Missions
Key Responsibilities
• Act as the central point of coordination for administration and facilities management across HO Noida, NSEZ Factory, Bangalore Office, and Delhi Office.
• Plan and oversee infrastructure and AMC services (PRI/EPBX, UPS, air conditioning, electrical systems, power backup) through vendor-led delivery and periodic reviews.
• Manage office support services and consumables, including printer rentals, stationery, housekeeping materials, pantry operations, and tea/coffee machines, ensuring availability and service standards.
• Coordinate third-party manpower services (housekeeping, M&E, pantry staff, security), focusing on service quality, attendance validation, and statutory compliance.
• Oversee employee transportation services, ensuring safety standards, route effectiveness, and billing accuracy.
• Coordinate visa processing and travel/medical insurance requirements in line with company policy.
• Ensure workplace safety and security compliance, including oversight of CCTV, access control, fire safety systems, BMS, and visitor management systems.
• Manage leasing and rentals, including invoice validation, CAM charges reconciliation, and landlord coordination.
• Own vendor coordination, invoice validation, PR/PO facilitation, budgeting inputs, MIS reporting, and cost optimization initiatives.
• Coordinate and facilitate Admin, Facility, Safety, Fire, and Electrical Audits, ensuring audit readiness, documentation, and closure of observations.
• Monitoring utility usage and costs (e.g., energy, water, waste).
• Conduct planned site visits and periodic reviews to assess service delivery, compliance, and improvement opportunities.
• Ensuring compliance with regulations and safety standards and Support sustainability goals by reducing water and power consumption.
Profile & Other Information
Qualifications & Experience
• Graduate / Postgraduate preferred
• 8–15 years of experience in administration/facilities roles
• Exposure to corporate offices and factory/manufacturing environments
• Experience in standalone or lean admin setups is an advantage
Skills & Competencies
• Knowledge of ISO-9001 and OHSAS system is must have
• Strong grounding in Administration & Facilities Management
• Experience managing multi-location operations through vendors
• Vendor coordination, contract understanding, and service monitoring
• Working knowledge of safety, statutory compliance, and audits
• Financial awareness with focus on invoice scrutiny and cost efficiency
• Organized, methodical, and calm approach to handling multiple priorities
• Clear communication and stakeholder coordination skills