IT Purchasing Administrative Officer
Since our founding, IDEMIA has been on a mission to unlock the world and make it safer through our cutting-edge identity technologies. Our technology leadership makes us the partner of choice for hundreds of governments and thousands of enterprises in over 180 countries, including some of the biggest and most influential brands in the world. In applying our unique expertise in biometrics and cryptography, we enable our clients to unlock simpler and safer ways to pay, connect, access, identify, travel and protect public places – at scale and in total security.
Our teams work from 5 continents and speak 100+ different languages. We strongly believe that our diversity is a key driver of innovation and performance.
Purpose
This role ensures the timely supply of goods and services, adding value to IDEMIA's business and purchasing stakeholders by preparing purchase requests/orders, driving process and tool efficiency, and providing valuable insights into purchasing activities, markets, and suppliers.
Key Missions
- Manage the creation and tracking of Purchase Requisitions (PR) and Purchase Orders (PO)
- Ensure the smooth execution of the Procure-to-Pay (P2P) process and handle dispute resolution
- Maintain and update the reference database of supplier quotations, purchase requisitions, and purchase orders
- Manage specific assets (e.g., mobile phone fleet)
- Verify the compliance of purchase requests (budget, contracts, purchase history)
- Contribute to the renewal of licenses and the management of subcontractor contracts
- Track and analyze expenditures and cost savings
- Maintain and update the project spending dashboard
- Participate in the continuous improvement of procurement tools and processes
Profile & Other Information
- Bac +2 or Bac +3 with 2 to 5 years of experience in administrative sales, purchasing assistant, or import/export
- Proficiency in Excel
- Purchase management skills
- Reactivity and accountability
- Excellent communication skills
- Ability to analyze and solve problems
- Knowledge of D365 (purchasing module)
- Knowledge of Power BI
- Understanding of legal aspects related to purchasing
- Knowledge of IT tools and services
- Proficiency in English
By choosing to work at IDEMIA, you will join a unique tech company, offering a wide range of growth opportunities. You will contribute to a safer world, collaborating with an international and global community. We value the diversity of our teams and welcome people from all walks of life, regardless of how they look, where they come from, who they love, or what they think.
We deliver cutting edge, future proof innovation that reach the highest technological standards and we’re transforming, fast, to stay a leader in a world that’s changing fast, too.
At IDEMIA, people can develop their expertise and feel a sense of ownership and empowerment, in a global environment, as part of a company with the ambition and the ability to change the world.
Visit our website to know more about the leader in Identity Technologies