Accounting Administrator

Purpose

Together with the Dutch local Finance Team of 3 colleagues, the Accounting Administrator is responsible for processing of and controlling on the revenue and cost cycles of the BeNeLux entity of IDEMIA, as well for processing and controlling the intercompany invoicing flows from and to other IDEMIA sites. Furthermore, this position covers the full range of activities related to month end reporting. The local Finance Team is working closely together with the Finance Shared Service Center of IDEMIA in Hungary.

Key Missions

MAJOR GOALS / RESPONSIBILITIES

 Accounts payable

•    The Accounting Administrator is responsible for the correct and timely registration of all purchase orders and purchasing invoices. Besides, she/he has to manage the whole authorization process of the accounts payable.  All questions of suppliers about payments are for the responsibility of the Accounting Administrator

 Accounts receivable

• The Accounting Administrator is responsible for control on and collection of all outstanding amounts in due time. Reporting on overdue combined with a detailed action plan is due on a monthly basis

Bank accounts and Petty cash

• All transactions and resulting registration of petty cash and IDEMIA bank accounts will be done by the Accounting Administrator

Travel reports and Expense reports

• Travel and Expense report process is supervised and managed by the Accounting Administrator. Setting up the claim, workflow and accounting processes, as well as ensuring that the processes are working efficiently and are in line with Group policies are the responsibility of the role

Month end reporting

• The Accounting Administrator is responsible for completion in due time of the relevant schedules in the international reporting set in his scope. In combination with this the accrual- and prepayment overview should be updated accordingly. All the relevant items on the balance and P&L checklist should be checked

Sales Data base control

• It is the responsibility of Accounting Administrator to maintain the sales data base regarding Sales. It is important to keep the sales database equal to the sales figures in the ERP system

Profile & Other Information

Education:

• An education on higher economic level is required
• Knowledge of Dutch accounting and tax requirements are a must

Experience:

• At least 4-7 years in a comparable job within an international production company
• Fluent English communication, verbal and in writing
• Knowledge of French is a pre
• Good proficiency level in Excel is a must; experience Microsoft AX or D365 is a strong plus
• Strong affinity with spreadsheet and database software

Personal skills:

• Communicative, with analytical skills
• The person should be able to work fast and to work and deliver under pressure
• Affinity to details, strive for accuracy
• Strong integrity
• Flexible person, with "can do" attitude
• Autonomous