Customer Service Executive

Purpose

This role executes the customer contract, works internally and externally to maximize customer satisfaction through effective contract delivery and promotes revenue generation and profitability

Key Missions

We are hiring for Customer Service Executive

 

Duties and Responsibilities:

Key Objectives

• Development of a positive relationship with the Customer for customer satisfaction
• Adherence to Customer SLA contract
• Smart card  ordering and delivery
• End of the month processing/Invoicing
• Accurate and timely report on forecasting
• Complaint management if any

 

Responsibilities

 

• Ownership of the 1st line of customer relationship/management  of Customer requests from the network of personnel . Consistent focus on customer satisfaction acknowledge and response  within 24 hrs.
• Manage customer order expectations with regular status and update and maintenance of customer work in progress (WIP).
• End to end management of the order process includes: Receipt of Purchase Orders (PO's), order entry with Idemia ERP tools (AX,SAPB1/D365) ; dispatch specifications to factories , tracking until receipt at Idemia and partner service centers.
• Daily communication to customer, vendors and Idemia  departments on matters of requests, order progress and problem management
• Ownership and adherence to Service Level Agreements (SLA’s)
• Ownership and accurate delivery of all reporting (as detailed below). Includes reconciliation of paperwork
• Ownership of the relevant internal and vendor relationships and the management of all contact related to their daily activity to deliver IDEMIA and customer. Intercompany liaison on behalf of the customer and local team
• Scope, execute and coordinate customer invoice adhoc and projects related to manufacture and personalisation
• Oversee artwork design and development through card manufacture
• Ownership of the customer billing cycle and internal sales allocation. Includes:
• Oversee invoicing
• Forecast base on PO and factory CDD commitment (current 2 months)
• Troubleshoot requests, issues and escalate as required
• Utilization and maintenance of various internal systems to process customer actions (change requests /artwork originations /complaints), which requires a competency level in order to manage these the different activities, projects and artwork developments.
• Communication of all customer requirements throughout Idemia departments locally and regionally. 
• Other tasks that will be assigned from time to time to support the business unit.
• General administration and housekeeping associated with managing accounts
• Have primary responsibility for day to day risk management.

 
Qualifications / Eligibility
 

Education:

• Degree or equivalent certificate in Business or like qualifications
• Proficient in English language and Fluent in Japanese

 

Work Experience:

• Previous experience in card or printing industry is a plus. Packaging & Logistics also a good fit
• Experience in customer service role with Tier 1 Customer exposure.  New graduate from top school and good analystical skills can be considered.
• Excel proficiency is a must. ERP experience will be a plus for quick integration.
• Competent in managing, organising, controlling and completing assigned daily/weekly tasks to given deadlines
• Excellent customer service skills, communication (written and oral) and presentation skills

Other Skills:

• Operationally inclined and detail oriented
• Highly organized, proficient and motivated to deliver
• Can work well under pressure and challenging circumstances
• Team player & positive attitude